The Importance of Backing Up Files and Folders

Have you ever worked on a really important project, forgot to save it and then “bam“, you street has a power-cut or for SME reason your computer literally just switches off? Well it has happened to me a few times and I can’t tell you how frustrating it is.

In this world where most of the information you send and receive is digital and the devices we store them on are having to cope with more and more data. You need a solution.

We now store a whole host of important information on our computers, from photos, music, letters and even the most important financial records. Saving everything to your local hard drive is OK, but it’s definitely not the best option long term.

Ask any computer repairer in your town or city what the most popular question they get asked is. It’s trying to retrieve valuable data that was either lost, mistakenly deleted or was corrupted during the transfer phase onto a CD Rom or memory stick.

In most cases, the information is lost forever, or the hard drive needs to be sent away so that the data can be retrieved. Unfortunately, this isn’t the cheapest service in the world and their are no guarantees of them ever retrieving your lost or corrupted data.

Unfortunately, the vast majority of people don’t give “Backing Up Files and Folders” a thought until it’s actually too late. When I say too late, I mean, past the point of no return with regards to retrieving that lost data. Believe it or not, your hard drive isn’t bullet proof and studies have shown that large surges of electrical current from your mains can actually harm and even damage circuitry and electrical devices. This is a big problem.

Here’s the most common ways of backing up data:

1) USB memory sticks – This is probably the most popular way of backing up your files. In fact, I say “backing up”, these memory sticks are actually designed to transfer data in the short term, i.e. You’re going on a business trip or on holiday and would like to do some work on a computer or laptop that isn’t your own.

Simply storing your files on a memory stick and then transferring it when you need them is the proper use.

They’re not actually designed for you to store them in the long term. Even though these memory sticks are now highly efficient, they are prone to data loss through transfer and also corrupt data after long periods. They are not a suitable long term storage device.

2) Using an external Hard Drive – This is probably the most second most popular way of backing up data. However, god forbid you have a fire or spill fluid onto that drive. If this happen, then your important backed information is lost for good.

3) Online back up solution – This is by far the best solution when it comes to backing up your important information and if you have an Internet connection or even mobile device, you’ll be able to retrieve your information via the cloud.

Here’s a few backup solutions we highly recommend at HDM.

1. Mypcbackup.com (what we use) (Free Trial) – These guys offer a FREE trial, all your files are encrypted with the same security that the banks use, you can schedule your backups to run at any time with a choice of which folders you can back them up to.

2. Dropbox (Free) - This is free online storage. It’s a much simpler service with less of the features offered with Mypcbackup.com.

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